Kalos Small Groups

Department Head

Kalos Church exists to make known the beauty of Jesus by cultivating organic connections, meaningful spiritual formation, and Christ-centered community. Small Groups are one of the most essential environments where people experience belonging, transformation, and discipleship in the everyday rhythms of life.

As our church continues to grow, the role of a Small Groups Department Head becomes increasingly vital. This leader creates pathways for spiritual formation, fosters authentic community, and equips group leaders to shepherd people with clarity, encouragement, and biblical depth.

The Small Groups Department Head ensures that the Small Groups ministry operates with excellence, intentionality, and heart. This leader stewards group health, supports leaders, and helps every group member encounter the warmth, beauty, and truth of Jesus.

Position Overview

The Small Groups Department Head provides vision, direction, and oversight for all Small Groups ministry efforts throughout the year. This includes recruitment and development of group leaders, seasonal small group launches, leadership pipelines, collaboration with church leadership on discipleship pathways, and integration of groups into the broader mission of Kalos.

This role plays a key part in helping groups move beyond connection into formation and mission, including intentional participation in Serve Week through group-based engagement and leadership encouragement.

Presence Requirements

To maintain continuity, health, and excellence in the Small Groups ministry, the Department Head must be available and present for the following (in additional to general Department Head commitments):

  • Regular Sunday morning attendance

  • Leader Trainings and Orientations during seasonal launches

  • Bi-monthly Leadership Meetings

  • Regular check-ins or leader cohorts

  • Church-wide events such as (but not limited to) Conference, Kalos Night, and Unveil

  • Monthly 1:1 with the Executive Director and/or Next Steps Director

Time Commitments

Weekly hours can flex seasonally based on whether groups are actively meeting or in a planning and ramp-up phase for the next season.

Estimated Weekly Commitment:
2-5 hours per week (in addition to preparation & leading a small group of your own, if applicable, as well as general Department Head commitments [specifics to be shared at a later time]).

Active Group Seasons

Groups are actively meeting during the following months:

  • Fall Groups: End of September/beginning of October through December

  • Spring Groups: End of January/beginning of February through April

  • Summer Groups: June through July

Primary focus during active seasons includes leader care, coaching, group health check-ins, ongoing communication, and mobilizing group leaders and members to participate in Serve Week initiatives and KDP assessments.

Planning and Ramp-Up Seasons

Planning and recruitment take place during months leading up to each active group season:

  • December & January for Spring Groups

  • April & May for Summer Groups

  • August & September for Fall Groups

Primary focus includes leader recruitment, onboarding, training, communication, systems preparation, and launch execution.

What Success in This Role Looks Like

  • You are a warm, calm, confident presence who leads leaders with clarity and encouragement.

  • You help teams feel unified, supported, and aligned to the discipleship vision of Kalos.

  • You communicate proactively, manage systems well, and keep momentum moving throughout each group cycle.

  • You create environments and rhythms where people feel safe, known, and spiritually anchored in Jesus.

  • You help group leaders understand the why behind what they are doing, not just tasks but mission.

  • You equip and encourage groups to live out their faith through Serve Week participation.

  • You ensure groups foster genuine connection, lead people toward Christlikeness, and integrate newcomers well.

Role Responsibilities

1. Leadership and Vision

  • Develop & execute overall vision, values, and engagement goals for Small Groups at Kalos. We seek to have a small group for every 10-12 people that attend on a Sunday morning. 

    • Example, if our average Sunday attendance is 500 people, our goal is to have 50 groups. This allows the opportunity for everyone to have a seat at the table. 

  • Cast a discipleship-forward vision, that is aligned with our senior pastors, that emphasizes belonging, growth, biblical community, and mission while simultaneously meeting the current needs of our church.

  • Recruit, onboard, and support group leaders and coaches.

  • Build a leadership pipeline by duplicating yourself and developing one to two new coaches or captains per year.

  • Provide spiritual shepherding through regular 1:1s and relational care for leaders and coaches.

  • Champion Serve and KDP Weeks by equipping group leaders to mobilize their groups toward service opportunities and internal reflection.

  • Adhere to the Kalos Leader Code of Conduct and represent Kalos' theology even if you disagree personally.

2. Planning and Execution

  • Build seasonal group calendars, timelines, and ministry goals.

  • Create and maintain systems for leader onboarding, group reporting, curriculum distribution, and care structures.

  • Ensure alignment across communication, leader expectations, discipleship tools such as the KDP, and Serve Week initiatives.

  • Propose and steward Small Groups budgets and resources with wisdom and accountability.

  • Collaborate with Next Steps, Pastoral Care, Events, and Sunday Experience teams.

3. Leader Development and Care

  • Provide ongoing coaching, encouragement, and problem-solving support.

  • Equip leaders with practical discipleship tools and healthy spiritual rhythms.

  • Develop & support Small Group captains.

  • Help leaders guide their groups into meaningful Serve Week participation.

  • Identify and address areas where leaders need support, clarity, or vision reinforcement.

  • Facilitate regular leader trainings and development cohorts.

4. Ministry Presence and Oversight

  • Be present, on time, and fully engaged during group launches, leader gatherings, conferences, and major discipleship events.

  • Serve as the point leader for the Small Groups ministry, setting tone, pace, and expectations.

  • Solve challenges calmly, quickly, and with pastoral sensitivity.

  • Maintain awareness of group health, leader well-being, and group engagement in service and mission.

5. Guest and Member Experience

  • Prioritize a hospitality-first mindset that makes groups easy to join and welcoming to newcomers and encourages the mentality of “there’s always room for one more.”

  • Maintain systems that reduce friction for guests entering groups.

  • Continually evaluate group accessibility, safety, spiritual depth, and clarity.

  • Ensure every group reflects the heart of Kalos through warmth, Christ-centered community, formation, and service.

Preferred Background and Attributes

No formal ministry background required. Leadership and heart matter most.

  • You enjoy cultivating environments where community, discipleship, and service thrive.

  • You are deeply relational and highly logistical.

  • You are proactive, organized, and steady under pressure.

  • You communicate direction clearly and graciously.

  • You lead volunteers with warmth, humility, and spiritual authority.

  • You are passionate about seeing people known, discipled, and mobilized for mission.

  • You model the Kalos heart through joy, flexibility, and servant leadership.

Commitment

This role is a one-year commitment. If you plan to step out of the role, a full seasonal transition (3-4 months) plan will be required to ensure continuity, leader support, and group health.